Privacy Policy

Effective Date: November 6, 2025

This policy outlines how we collect, use, store, and protect your information when you use the application.

Information We Collect

When you submit worksheets through the portal, we collect the content of those submissions along with relevant metadata such as timestamps, file names, and user identifiers. We also gather basic user information including your name, email address, department, and role to facilitate authentication and ensure accurate tracking of submissions. Additionally, the system logs usage data to monitor performance and maintain security.

How We Use Your Information

The information collected is used solely to process worksheet submissions, notify users of submission status and deadlines, generate reports for authorized administrators, and maintain the integrity of the system. We do not use your data for marketing purposes, nor do we share it with third parties except when required by law, explicitly authorized by you or your organization, or necessary for secure infrastructure support through trusted providers operating under strict data protection agreements.

Data Security

All data transmitted through the portal is encrypted, and access to stored information is restricted through role-based controls. We conduct regular audits and assessments to ensure the system remains secure and compliant with internal governance standards.

Data Retention

Submitted worksheets and user data are retained according to PARAGON's data retention policies. Data may be archived or deleted after a defined period unless required for compliance, audit, or legal purposes.

Your Rights

Users have the right to access their submission history, request corrections to inaccurate personal data, or request deletion of their account, subject to organizational approval. These requests can be made through the portal's support channel or by contacting your internal IT administrator.

By using Paragon Flow, you acknowledge that you have read and understood this Privacy Policy.